CU Boulder Human Resources

Knowledgebase

List Views Guide

Owned by Stephen Lewis
Last updated: Oct 31, 2022 by Vidushi Goyal
5 min read

Check back for updates to this page.

 

Overview

 

The Case tab will show all list views you have created or have been shared with you. You can change and pin list views based on your preference without affecting other users.

  1. List view dropdown - Select from available list views

  2. Pin current view - Click the Pin icon to “pin” the current view. The pinned view will be set as default when viewing your Cases tab

  3. New - Create a new list view

  4. List view options - See available options such as new, clone, etc.

  5. Filter - Set filters on the current view

For help creating or working with complex List views and filters, contact HRIT.

 

Cloning a List View

At times, a new list may be needed that is very close to an existing one. In these cases, copying (clone) and existing list can save time.

  • To Clone a List, click the gear icon in the upper-right of the page, and from the dropdown select Clone

You cannot clone dynamic system Lists such as the “Recently Viewed” list. For these Lists, the Clone option will be grayed out.

  • A prompt to rename the new List and select who can view the List will pop up. Enter the name and select a visibility option and click Save

  • On the newly saved List, you can navigate to the gear icon and where you will see options to update the List.

    • Sharing Settings - allows you to update the visibility setting for the list and share with others

    • Edit List Filters - allows filters to be added to what is shown on the List

    • Select Fields to Display - allows you to change the columns shown on the List

Edit List Filters

  • Clicking Edit List Filters will show any current filters applied and allow you to add new filters. To edit an existing filter, click on the box showing that filter and conditions

  • Adding a filter or editing a filter brings up a box to select the Field, Operator (conditions), and value of the filter

  • Click Done to add the new filter to the List

  • If the New filter now looks correct, click Save

 

Select Fields to Display

  • To change the columns shown on the List, use the gear icon then click Select Fields to Display

  • This brings up an overlay that allows you to add and remove columns

Creating a New List

  • To create a new List, click the gear icon and select New from the dropdown

 

  • If you have access to multiple apps (e.g. BIT and OIEC or FSAP and OED) you will be prompted to select a record type. Otherwise you will pass through to the next step

  • A prompt to rename the new List and select who can view the List will come up. Enter the name and select a visibility option and click Save

 

  • The list will default to common columns. On the newly saved List, you can again go the the gear icon and you will see options to update the List

    • Sharing Settings - allows you to update the visibility setting for the list and share with others

    • Edit List Filters - allows filters to be added to what is shown on the List

    • Select Fields to Display - allows you to change the columns shown on the List

Edit List Filters

  • Clicking Edit List Filters will show any current filters and allow you to add new filters. To edit an existing filter, click on the box showing the filter and conditions

  • Adding a filter or editing a filter brings up a box to select the Field, Operator (conditions), and value of the filter

  • Click Done to add the new filter to the List

  • If the New filter now looks correct, click Save

 

Select Fields to Display

  • To change the columns shown on the List, use the gear icon then click Select Fields to Display

  • This brings up an overlay that allows you to add and remove columns